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Travel | Accommodation | Subsistence | Expenses
Claim Form | Guidance
Please note: this claim form is for the use of
medical specialty applicants only -
expenses can only be claimed by candidates attending an interview
for a medical specialty training position.
This page contains information for candidates on how to claim
back their travel and/or subsistence expenditure incurred during
attending an interview with Health Education Thames Valley.
Please read these notes carefully before completing the Expenses
Original receipts should accompany every claim
form to verify the authenticity of all expenditure detailed upon
it. Claims should be submitted to the address below and within 14
calendar days of the interview. Any claims received after the
deadline will not be paid.
Those travelling to interviews must use the most cost effective
means possible. Health Education Thames Valley reserves
the right to only reimburse the cost of the cheapest fare.
A candidate living or currently residing outside the
United Kingdom, may claim travelling and subsistence expenses
only from the port of entry into England, Wales, Scotland
and Northern Ireland.
The Deanery will not reimburse costs incurred
from pre-interview visits.
Candidates will be paid at public transport rate of 24p
per mile. The shortest practicable route should be taken
and car parking fees will be reimbursed on production of
Supersavers and standard class rail fares only. The most cost
effective fare must be sought. If possible, candidates should
purchase tickets in advance to ensure this.
Expenses will be reimbursed for short journeys only such as from
the nearest train station to the interview venue.
By Air (within the
Reimbursement for the cost of a plane ticket must be
agreed in writing by the Deanery prior to the purchase of the
ticket. Payment for travel by air must not exceed the
total cost of travelling by public transport. Any requests for
authorisation of travel by air should be sent to firstname.lastname@example.org.
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Requests for reimbursement of overnight
accommodation costs will only be granted for candidates who are
travelling from outside the Deanery area and who have an early
Candidates must obtain written
authorisation from the Deanery prior to booking any
accommodation. Overnight costs will be paid for one night only and
will be reimbursed up to a maximum limit of
Any requests for the authorisation of overnight accommodation
should be sent to email@example.com.
Please note: If your travel arrangements require prior approval,
costs will not be reimbursed if you fail to obtain this approval in
writing. It is the responsibility of the applicant to obtain
written authorisation from the Deanery. Verbal authorisation will
not be accepted.
Receipts must be provided for all expenses otherwise
your claim will not be processed. Receipts should be
attached individually to a separate piece of A4 paper.
All claim forms must be submitted within 14 calendar
days of the interview date.
Payment will be made via
transfer and may
take up to 8 weeks to process.
Please return completed forms to:
Recruitment Manager, Health Education Thames Valley, Thames
Valley House, 4630 Kingsgate, Oxford Business Park South, Oxford
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